How to Export Google Forms Data to Excel for Data Analysis?

Whether your goal is customer feedback. Or, if you’re on the hunt for ideas on how to plan a marketing campaign, Google Forms is a handy instrument for collecting people’s sentiments about any subject.

Let’s dig a little deeper.

Google Forms allows you to create custom surveys in minutes. Besides, you can easily analyze responses with automatic summaries.

Also, you can easily share your survey via messaging apps, such as WhatsApp. Or embed it on your website for increased engagement.

Let’s assume you’ve collected your responses. How do you make sense of this survey data?

This is where data visualization tools, such as Excel, come in. However, Excel’s library lacks specialized charts and graphs for visualizing Google Forms data.

Yes, you read that right.

You don’t have to dump your Excel. You can easily supercharge it with a particular add-in to access ready-made Survey Charts.

In this blog, you’ll learn:

Table of Content:

1. What are Google Forms?
2. What are the Advantages of Google Forms?
3. Google Forms Data Collection Techniques
4. How to Export Google Forms Responses to Excel?
5. How to Analyze Google Forms Data in Excel?
6. Wrap Up

Before jumping into the how-to guide, we’ll address the following question: what is Google Forms?

What are Google Forms?

Definition: Google has a free application you can use to gather survey data. This application is known as Google Forms, and it is free and shareable via email or URL links.

You can easily use this app to create surveys quickly and efficiently, thanks to its user-friendly survey templates. Google Forms allows you to plan events, ask questions, and collect diverse data simply and effectively.

Google Forms is one of the best online survey creators. The application is uber flexible. You can easily set up different types of survey questions, such as:

• Short answers
• Paragraphs
• Multiple selections
• Verification boxes

To access Google Forms, you only need a Gmail account. It has an interface that’s amazingly easy to use. In other words, it has a What-You-See-Is-What-You-Get user interface (UI). This makes it easy to drag and drop form elements and widgets based on your preferences.

So, how can you retrieve data? This is what we’ll be talking about throughout the blog.

You can easily export data from Google Forms to Excel using simple and easy-to-follow steps.

What are the Advantages of Google Forms?

• Google Forms for Survey stores the data collected within your drive. And this implies you can retrieve it with just a click of the mouse.
• You can easily integrate Google Forms with Excel if you want to analyze data using visualization charts.
• Google Forms can help you to collect the respondents’ email addresses, especially if you’re conducting a survey.
• The app allows you to see how the form will look before sending it over to the recipients.
• Google Forms is used as an online survey questionnaire tool. You can easily send the Google Forms by email, integrate it into your website, or share the link via social networks.
• The application allows you to duplicate ready-made survey forms from a template.
• Google Forms data is secure.
• Google Forms has an ultra-user-friendly interface. You don’t need coding skills because the app has drag-and-drop form elements.
• Google Forms gathers and stores your data in Google Drive (up to 15 gigabytes).

Let’s dive into the Google Forms data collection techniques. You don’t want to miss this.

Google Forms Data Collection Techniques

The survey-based app provides you with a way to gather responses from people.

It has multiple options, from a one-question form to a long multi-section quiz. Besides, Google Forms eliminates the need to capture and analyze responses on sheets of paper.

Secondly, Google Forms is a pragmatic alternative to asking questions via email, which is very time-consuming.

The app comes loaded with all the standard survey fields, such as multiple-choice questions and dropdowns, to gather diverse data.

Use the Google Forms to:

• Collect contact information on a website
• Gather inventory data
• Collect votes
• Obtain feedback
• Evaluate a product or service
• Test knowledge with a quiz

The elephant in the room is how to export Google Forms responses to Excel for data analysis. In the next section, we’ll address this to make everything clear.

How to Export Google Forms Responses to Excel?

Imagine you’ve created a Google Forms for an upcoming online survey.

So, you’ve also created a questionnaire to share with the intended audience. You intend to export the responses of online forms to Excel for further analysis using survey charts.

Follow the easy steps below.

• Click the Send button to share your form with the intended audience.

• Alternatively, generate a URL and share it on your social media pages and other platforms, as shown below.

• Click the icon, as shown.

• The results will be exported from Google Forms to Google Sheets.

• Download by clicking the File Once the dropdown shows, click the Download button and then Microsoft Excel.
• Your data will be downloaded and opened using the Excel application.

In the coming section, we’ll show you how to analyze Google Forms data in Excel.

How to Analyze Google Forms Data in Excel?

Excel had an inbuilt library with basic charts such as advanced charts like Mosaic plots as well as Box and Whisker plots. However, it lacks charts for specific and specialized tasks, such as analyzing survey data from Google Forms.

This is where Excel chart add-ins come. Add-ins, such as ChartExpo, can help you save time and extract insights from Google Forms data.

What is ChartExpo?

ChartExpo is an add-in you can easily install in your Excel to access ready-made survey charts for visualizing Google Forms data.

Features and Benefits

• You have maximum freedom to customize your different types of charts and graphs to your liking.
• You don’t need sophisticated design or coding skills to generate stunning, insightful charts in Excel for your stories. Save time with this drag-and-drop application.
• The tool has a large number of templates to ensure a wider selection of charts. This means you don’t have to waste time moving from one tool to another looking for charts.
• ChartExpo is one of the best data visualization tools that comes with a free 7-day trial. Essentially, if you’re unsatisfied with the tool within a week, you can opt out as easily as signing up for a trial.

Let’s learn how to present the survey results obtained through Google Forms with the help of an example.

Example

This section will use a CSAT Score Bar Chart to visualize the survey data gathered from Google Forms below.

Remember, we’ve already exported Google Forms to Excel for analyzing data.

To get started with ChartExpo in Excel, follow the steps below:

• Open your Excel desktop application.
• Open the worksheet and click the Insert button to access the My Apps option.

• Select ChartExpo add-in for Excel Mac or Windows and click the Insert button.

• Once ChartExpo is loaded, you will see a list of charts.

• Look for the CSAT Score Bar Chart, and click on its icon to get started, as shown below.

• Highlight your data and click the Create Chart From Selection button, as shown below.

• Check out the final chart below.

Insights:

From the chart above you can easily measure customer satisfaction.

• 19% of customers indicated that they are satisfied with product packing.
• 9% of customers indicated that the product met their needs.
• 21% of customers indicated that they are not satisfied with the refund policy of your store.

FAQs:

Can I Export Google Forms to Excel?

Yes, you can easily export Google Forms to Excel online.

Go to Settings and set Excel as the default spreadsheet application on your PC. Using its charts and graphs, the spreadsheet app can help you extract insights into data gathered via online forms, such as Google Forms.

What are Google Forms?

Google Forms is an interactive landing page you can use to collect input information from a particular target audience.

You can embed Google Forms on your website or share them via email or social media. The most common Google Forms format for the survey is text boxes.

Wrap Up

Whether you’re on the hunt for ideas on how to plan a marketing campaign or planning for an online survey, Google Forms is a handy instrument for collecting people’s sentiments about any subject.

It allows you to create custom surveys in minutes. Besides, you can easily analyze responses with automatic summaries.

Also, you can easily share your survey on messaging apps, such as WhatsApp. Or embed it on your website for increased engagement.