How to Analyze Post Training Survey Questions in Excel?

As a manager, you probably know the importance of conducting post-training survey questions for employees.

Maybe it’s to assess the effectiveness of your training programs and work on enhancements or gather feedback for analysis. But do you know how to analyze the data from these surveys?

If not, don’t worry. This article will show you how to analyze your post-training survey data using Excel. We’ll walk you through the process step-by-step so that you can better understand how your training programs affect your employees.

Table of Content:

1. What is a Post-Training Survey?
2. Why to use Post-Training Survey Questions?
3. Post Training Survey Question Examples for your Survey
4. Export Data from Post Training Survey Questionnaire Template in Excel
5. How to Analyze Post-Training Survey Data in Excel?
6. Wrap Up

Let’s get started!

What is a Post-Training Survey?

If you’re unfamiliar with the term “post-training survey,” here is the answer. A post-training survey is given to attendees after completing a training program. The point of the survey is to get feedback on the quality of the training and what attendees thought of it.

So, one method to improve your training and ensure it achieves its objectives and is cost-effective is to conduct post-training surveys. However, the quality of post-training surveys depends on the questions.

The survey usually contains questions about the following:

• The trainer: Was the trainer knowledgeable? Did s/he answer questions well?
• The training material: Was the material easy to understand? Was it relevant to your job?
• The overall experience: Was the training too long/short? Too easy/difficult? Would you recommend it to others?

Analyzing post-training survey data can be tricky, but Excel is a great tool. In this article, we’ll go over how to analyze post-training survey data with ChartExpo (a Chart add-in for Excel) so that you can get the most out of your employee feedback.

Why to Use Post-Training Survey Questions?

When you train someone, you want them to remember what they learned. This is why you ask them to complete a post-training survey. But what happens when you don’t ask them to complete a survey after training?

You may be wondering why you should use post-training survey questions. After all, you spent all this time and money on a training program, so it should be successful.

The truth is that even the best training programs can have flaws. And by surveying your attendees after the training is over, you can get honest feedback about what worked and what didn’t.

Not only that, but post-training surveys can help you determine whether or not your employees are retaining the information they learned in training. It enables you to track who is doing well and who needs more training or coaching. This is important because it can help you change how the training is delivered in the future.

They also allow you to measure the effectiveness of your training program. However, the trainers must include these questionnaires at the end of their training sessions. Remember, by using a post-training survey questions template, you can ensure that you are asking the right questions to get the necessary information.

So, asking your employees to fill out a post-training survey template is a meaningful way to gauge how practical your training was. By getting feedback from your employees, you can determine what parts of the training were most helpful and what areas need improvement.

A well-designed post-training survey will ask about both the content of the training and the delivery of that information. Additionally, it is essential to ask how employees felt about the overall training experience.

Gathering this feedback is essential for ensuring your training program is as effective as possible. Using post-training survey questions, you can make necessary adjustments to ensure that your employees get the most out of your training sessions.

So, there are many good reasons to use post-training survey questions. But how do you go about creating them?

Post Training Survey Question Examples for Your Survey

When you’ve put time and effort into training your employees, the last thing you want is for that training to go to waste. A post-training survey can help you gauge how well your employees took in the information and whether they feel confident in their new skills.

There are a few different ways to ask questions on a post-training survey. Different types of Likert scale questions are great for measuring satisfaction levels while rating questions can provide more detailed feedback. The 5-Point Likert scale has this arrangement:

• 1 = Very Dissatisfied
• 2 = Dissatisfied
• 3 = Neutral
• 4 = Satisfied
• 5 = Very Satisfied

Closed-ended questions are a great way to gauge understanding of key concepts, while open-ended questions can provide insights into how employees apply what they’ve learned.

Here are some examples of closed-ended post-training survey questions:

• What was the most important thing you learned in this training?
• What did you find most helpful about the training?
• How well do you feel you understand the material covered in training?
• On a scale of 1-5, how interested were you in the training material?
• Was there anything about the activity that you didn’t understand?
• Is there anything you would like to see more of in future training?
• How likely are you to use what you learned in this training in your work?

And here are some examples of open-ended post-training survey questions:

• What did you think of the trainer’s delivery style?
• How do you plan to use what you learned in this training in your work?
• What other topics would you like to see covered in future training?
• Was there anything about the training that we could improve upon?

Likert Scale Questions:

• How helpful was the training?
• How engaging was the material?
• How well did the trainer explain the concepts?
• How easy was it to follow along?
• Did you feel like you learned anything useful?

Rating Questions:

• Overall, how satisfied are you with the training?
• Would you recommend this training to others?
• How likely are you to use what you learned in your job?
• Was the length of the activity appropriate?
• Were the materials easy to understand?

Export Data from Post Training Survey Questionnaire to Excel

Google Forms is one of the best online survey questionnaire creators that provides a quick and innovative way to get post-event survey feedback. More so, Google Forms is a quicker alternative to asking questions via email. And it’s loaded with all the standard survey fields, such as dropdowns and multiple-choice questions, to gather data.

We have created a post-training survey in Google Forms as shown in the image below.

Click on the share button to copy your Google Form link to send it to people.

Once you’ve collected all the responses to your training survey questionnaire, it’s time to analyze the data. The first step is exporting the survey template data from Google Forms to Excel. When you have all the responses, click on Google Sheets Icon. This will export the results of google forms in google sheets.

The file will open in Google Sheets. (For showing you results if hypothetical data is added)

Once the file has been downloaded, open it in Excel, and you’ll see your survey responses in a table.

How to Analyze Post-Training Survey Data in Excel?

Now that you’ve collected all this data, it’s time to analyze it and see what people thought about your training! You can do this in a few different ways, but my favorite is using ChartExpo.

ChartExpo is an Excel spreadsheet plugin. It only requires a simple installation and you are set to visualize your data. You can use it even if you’re a newbie or don’t know how to code. Now, you ought to pick a top tool for data visualization in ChartExpo.

And although creating visualization in any tool can be challenging because the majority of them require coding skills, ChartExpo provides a chart add-on that streamlines the visualization creation process.

Besides, it works with many visualizations, is simple to set up, and has many learning tools. Therefore, you can choose any visualization based on your comfort level. With it adding value to your visualization is simple, and it meets consumers’ needs without more complex functionality.

How to install ChartExpo in Excel?

1. Open your Excel application.
2. Open the worksheet and click on the “Insert” menu.
3. You’ll see the “My Apps”.
4. In the office Add-ins window, click on “Store” and search for ChartExpo on my Apps Store.
5. Click on the “Add” button to install ChartExpo in your Excel.

There is another direct way to install ChartExpo by clicking on the below link as well for your desired tool.

Example

Once your data is sorted and organized the way you want, you can look for trends and patterns. This will help you understand what parts of the training people liked and didn’t like and what areas you need to improve.

• To get started with the ChartExpo chart add-in for Excel, install using this link.
• So go ahead and fire up Excel with ChartExpo, and let’s get started! Here’s how it works. After installing ChartExpo, select My Apps from the INSERT menu.

• Choose ChartExpo and Insert.

• Once this add-in has loaded, a list of available charts will appear. Click “Likert Scale Chart” from this list.

• Click “Create Chart From Selection” after selecting the data from the sheet.

• When you click on Create Chart From Selection you have manually mapped responses with numbers. The Likert scale has this arrangement:
  • 1 = Strongly Disagree
  • 2 = Disagree
  • 3 = Neutral
  • 4 = Agree
  • 5 = Strongly Agree.

• After some modification of the visualization’s parameters, you can get the final look as shown below.

Insights

• 57% indicated that the training objectives were clearly defined and the other 18% of respondent thinks that training objectives were not clearly defined.
• 58% of respondents are indicating that training experience can be useful in their work and 17% indicated that training experience is not useful in their work.
• Overall view, 56% of respondents are satisfied with the training and 18% are dissatisfied with the training. The Grey area is representing neutral which means they are neither satisfied nor dissatisfied with training.

FAQ:

How Do You Gather Feedback after Training?

One way is to survey your employees after the training is complete. You can do this using online survey creator such as google forms , or you can hand out paper surveys. You’ll want to ensure you’re asking the right questions to get helpful feedback.

Some questions you might want to include are:

• Did you find the training helpful? Did the training meet your expectations?
• What did you like about the training?
• What didn’t you want about the training?
• Would you recommend the training to others?
• Is there anything we could improve about the training?

Another way to gather feedback is simply asking your employees how they thought the training went. This can be done in person, or you can send out an email. This method is less formal than a survey, but it can still give you valuable insights into how your employees feel about the training.

Wrap Up

By now, you should have a good understanding of how to analyze post-training survey data in Excel. Using the ChartExpo function, you can easily see which questions were answered most frequently and which had the highest average scores.

You can also use the filter function to focus on specific topics or areas of improvement. By analyzing your post-training survey data, you can get valuable insights that will help you improve your training programs and ensure that your employees get the most out of them.

We hope that you found this information helpful and that it will help you make better decisions regarding your own training programs. And if you found this post helpful, please share it with your network.