Recruitment Dashboards: Unlocking Recruitment Insights

70% of HR professionals believe leveraging data and analytics is essential for talent acquisition. However, the challenge lies in harnessing this data effectively. That’s where recruitment dashboards come into play.

What are recruitment dashboards?

Simply put, recruitment dashboards are visual representations of recruitment data, providing valuable insights at a glance. They give you the power to track metrics, analyze candidate sources, and monitor the effectiveness of your hiring strategies. All in one central hub.

Sounds like a game-changer, right? Companies using recruitment dashboards are 55% more likely to improve their hiring and make better-informed decisions.

But how do you create a recruitment dashboard that delivers value?

That’s the question we’re here to answer. In this blog post, we’ll delve into the nuts and bolts of building an effective recruitment dashboard. We’ll provide practical tips and best practices to help you elevate your hiring game. From selecting the right KPIs to choosing the most suitable data visualization tools, we’ll cover it all.

So, buckle up and get ready to revolutionize your recruitment strategy with the power of data visualization.

Table of Contents:

1. What is a Recruitment Dashboard?
2. What are the Key Factors of a Recruitment KPI Dashboard?
3. Why are Recruitment Metrics Dashboards Important?
4. How to Create Recruitment Dashboards?
5. How to Create an HR Dashboard in Power BI?
6. What are the Benefits of Creating Recruitment Dashboards?
7. Wrap Up

First…

What is a Recruitment Dashboard?

Definition: Recruitment dashboards are a visual representation of key hiring metrics and performance indicators. It takes all the hiring mess and turns it into a clear picture. This enables recruiters and HR professionals to track the effectiveness of their hiring efforts and make data-driven decisions.

But it’s not just numbers on a screen. The recruitment metrics dashboard is your partner in strategy. It centralizes data, streamlining the monitoring of recruitment activities. This allows for quick identification of bottlenecks, evaluating the success of sourcing channels, and assessing overall hiring efficiency. Moreover, this tool enhances transparency, facilitates collaboration, and supports strategic planning for an organization’s talent acquisition initiatives.

In essence, recruitment dashboards bridge the HR terrain with informed data-driven decision-making. They turn hiring info into a success song, where every part helps you hire the best people.

What are the Key Factors of a Recruitment KPI Dashboard?

Navigating the recruitment landscape requires more than just intuition, it demands data-guided precision. The recruitment key performance indicators dashboard is your compass in this talent-driven journey. Let’s unravel the key factors that make this dashboard the heartbeat of efficient and effective recruitment.

1. Time-to-Fill: This metric is the speedometer of your hiring engine. It tells you how quickly you’re bringing new talent on board. A shorter time to fill indicates efficient processes, minimizing the risk of losing top-notch candidates to lengthy processes.
2. Cost per Hire: Money matters, especially when hiring. Cost per hire measures the financial efficiency of your stages of the hiring process. Tracking this metric helps optimize your budget, ensuring you get the most bang for your hiring buck.
3. Quality of Hire: Beyond quantity, it’s about quality. This metric assesses the performance and value brought by new hires. A nuanced indicator, it helps refine your hiring strategies to attract and retain top-tier talent.
4. Source of Hire: Knowing where successful hires come from is crucial. This metric identifies the most effective channels, enabling you to focus resources where they yield the best results. It’s about optimizing your recruitment marketing strategy.
5. Applicant Tracking: A well-organized recruitment process is the backbone of success. Applicant tracking keeps tabs on every stage of the hiring journey. It’s your virtual assistant, ensuring no promising candidate slips through the cracks.
6. Diversity and Inclusion: A workforce’s strength lies in its diversity. This metric evaluates the inclusivity of your hiring efforts, ensuring a balanced and representative mix of talent. It’s not just about filling positions; it’s about building a dynamic and inclusive workplace culture.

Why are Recruitment Metrics Dashboards Important?

Recruitment metrics dashboards are the brushstrokes that define the masterpiece of talent acquisition. Here are reasons why they are indispensable.

• Continuous performance monitoring: Like a vigilant sentinel, these dashboards monitor recruitment processes in real-time. This constant surveillance allows you to identify bottlenecks, optimize workflows, and ensure the hiring engine runs efficiently.
• Enhanced strategic planning: Strategic HR is not a game of chance. Dashboards provide a panoramic view of recruitment performance, allowing you to strategize based on actual results. This foresight transforms hiring into a proactive venture, aligning recruitment efforts with organizational goals.
• Accountability and transparency: In the superhero league of HR tools, dashboards wield the twin swords of accountability and transparency. They showcase who does what and when, fostering a culture of responsibility. This transparency builds trust within the team and empowers individuals to own their roles in the hiring process.
• Resource optimization: Resources are the currency of efficiency. Recruitment metrics dashboards act as financial advisors, guiding you to allocate resources judiciously. They ensure that time, budget, and effort are invested where they yield maximum returns.

How to Create Recruitment Dashboards?

Creating recruitment dashboards is like crafting a masterpiece – each stroke contributes to the symphony of efficient talent acquisition. Let’s unravel the best practices for creating a Power BI recruitment dashboard.

1. Identify key metrics: From time-to-fill to source of hire, pinpoint the key indicators that align with your recruitment goals. These metrics and KPIs will be the building blocks of your dashboard.
2. Define dashboard objectives: Outline what you want your dashboard to achieve. Whether improving time efficiency or enhancing candidate experience, having defined objectives will guide the creation process.
3. Choose a dashboard tool: Select a dashboard tool that suits your needs. Use a user-friendly tool like Power BI. The right tool lays the foundation for a functional and visually appealing dashboard.
4. Gather data sources: Data is the raw material for your masterpiece. Collect information from various sources, including applicant tracking systems, HR databases, and performance metrics. Ensure a comprehensive dataset for robust insights.
5. Clean and prepare data: Remove inconsistencies, address missing values, and ensure uniformity. A clean dataset ensures accurate and reliable visualizations.
6. Design dashboard layout: Organize your metrics logically, considering user flow. A well-designed layout enhances user experience, making insights easily accessible.
7. Customize visualizations: Transform data into visual stories and impress stakeholders with your visual storytelling skills. Choose visualizations that best represent your metrics. Whether it’s bar charts, pie graphs, or heat maps, each visualization should amplify the understanding of the data.
8. Implement interactivity: Bring your dashboard to life with interactive elements. Allow users to drill down into specific metrics or customize views. Interactivity adds a dynamic layer to your creation.
9. Test and iterate: Before revealing your masterpiece, test it rigorously. Ensure the data is accurate, visualizations are clear, and interactivity functions smoothly. Iterate based on feedback to refine the final product.
10. Deploy and monitor: Launch your recruitment dashboards into action. Monitor its performance, gather user feedback, and be ready to make adjustments as needed. A dashboard is a living entity that evolves with your recruitment needs.

How to Create an HR Dashboard in Power BI?

Here is a step-by-step process of how to create an HR dashboard in Power BI.

Stage 1: Logging in to Power BI

• Log in to Power BI.
• Enter your email address and click the “Submit” button.

• You are redirected to your Microsoft account.
• Enter your password and click “Sign in“.

• You can choose whether to stay signed in.

• Once done, the Power BI home screen will open.

Stage 2: Creating a Data Set and Selecting the Data Set to Use in Your Chart

• Go to the left-side menu and click the “Create” button.
• Select “Paste or manually enter data“.

• We’ll use the HR sample data below for this example.

Application Channels	Initial Screening	Conduct Interviews	Employee Onboarding	Total Candidates
Social Media	Short Listed	Final Interview	Hired	32
Social Media	Short Listed	Final Interview	Not Hired	400
Social Media	Short Listed	Knocked Out		800
Social Media	Knocked Out			1100
Company Career Page	Short Listed	Final Interview	Hired	20
Company Career Page	Short Listed	Final Interview	Not Hired	250
Company Career Page	Short Listed	Knocked Out		500
Company Career Page	Knocked Out			900
Events	Short Listed	Final Interview	Hired	5
Events	Short Listed	Final Interview	Not Hired	100
Events	Short Listed	Knocked Out		200
Events	Knocked Out			350
Paper Media	Short Listed	Final Interview	Hired	3
Paper Media	Short Listed	Final Interview	Not Hired	80
Paper Media	Short Listed	Knocked Out		135
Paper Media	Knocked Out			700
Employee Referrals	Short Listed	Final Interview	Hired	10
Employee Referrals	Short Listed	Final Interview	Not Hired	70
Employee Referrals	Short Listed	Knocked Out		80
Employee Referrals	Knocked Out			110
Direct	Short Listed	Final Interview	Hired	25
Direct	Short Listed	Final Interview	Not Hired	150
Direct	Short Listed	Knocked Out		425
Direct	Knocked Out			600

• Paste the above data table in the Power Query Window.
• Select the “Create a dataset only” option.

• On the left-side menu, click “Data Hub“.
• Power BI populates the data set list. (If you have not created a data set, refer to the Error! Reference source not found section).

• Click on the “Create a report” dropdown.

Stage 3: Adding the Power BI Sankey Diagram Extension by ChartExpo

• Creating the Sankey Diagram requires us to use an add-in or Power BI visual from AppSource.
• Navigate to the right side of the Power BI dashboard.
• Open the Power BI Visualizations panel.
• Click the ellipsis symbol (…) as highlighted in the diagram below. This will import the Power BI Sankey Diagram extension by ChartExpo.
• The following menu opens:
• Select the “Get more visuals” option.

• The following window opens.
• Enter “Sankey Diagram for Power BI by ChartExpo” in the highlighted search box.
• You should see the “Sankey Diagram for Power BI by ChartExpo” in the image below.

• Click the Sankey Diagram option and click the “Add” button.

• You can now see the Sankey Diagram for Power BI by the ChartExpo icon in the visualizations list.

Stage 4: Drawing a Sankey Diagram with ChartExpo’s Power BI extension

• Select the “Sankey Diagram for Power BI by ChartExpo” icon in the visualization panel.
• The following window opens in the report section of your dashboard:

• Select the fields to use in your Sankey chart here.

• One thing is important when you select the fields: you must follow the sequence below:
  • Application Channels
  • Initial Screening
  • Conduct Interviews
  • Employee Onboarding
  • Total Candidates
• You’ll be asked for a ChartExpo license key or email address.

• Add the key under the Visual section.

• After adding the key, you can see a chart for your data.
• You can add the top header text in the chart under the General section as follows:

• After that, you can click on Visual set, the number, and enable the options below:

• You can change the “Node Font Style” as follows:

• You can change the “Level Font Style” as follows:

• You can see the Level Labels as follows:

• You can change the Node color by following the steps below:

• Now we show you “How to change Level 1 color,” and then by following this, you can change the node color of other levels as follows:

• Below is the final look of the HR Dashboard in Power BI using ChartExpo after changing the nodes’ color.

Insights

• Social Media dominates with 1100 candidates, followed by the Company Career Page at 900.
• Events and Paper Media have lower counts, with 350 and 700 candidates, respectively.
• Direct applications and Employee Referrals contribute 600 and 110 candidates, respectively.
• Notably, Social Media leads in shortlisted candidates (32 Hired, 400 Not Hired), while the Company Career Page and Direct applications also display robust shortlisted numbers.
• In contrast, Paper Media and Events exhibit lower shortlisted counts.
• The Knocked Out category sees Social Media at the forefront with 800, closely followed by Company Career Page with 500.
• Employee Referrals and Direct applications have comparatively lower Knocked Out counts.

What are the Benefits of Creating Recruitment Dashboards?

Talent acquisition demands more than instinct. Recruitment dashboards let you see through the complexities of hiring, making informed decisions effortless. Let’s explore the benefits they bring to the world of talent acquisition.

• Performance Monitoring and Optimization

Efficiency is the name of the game, and dashboards are your scorekeepers. They monitor key performance indicators, offering a bird’s-eye view of recruitment health. From identifying bottlenecks and successes, these dashboards become the toolbox for optimization and fine-tuning your hiring engine for peak performance.

• Enhanced Transparency and Accountability

The transparency recruitment dashboards offer is akin to turning on the lights in a dim room. Stakeholders, from HR teams to leadership, can see the entire hiring process laid bare. This transparency fosters accountability, creating a culture of responsibility and continuous improvement.

• Improved Resource Allocation

Resources, be it time, money, or effort, are finite. Dashboards act as a treasure map, guiding HR professionals to allocate resources wisely. They highlight which strategies are yielding the best results. This ensures that time, money, and effort are invested where they matter most, optimizing the hiring journey.

• Better Candidate Experience

For candidates, the hiring journey is a window into a company’s culture. With their ability to track applicant interactions and timelines, recruitment dashboards contribute to a smoother candidate experience. Timely communication, swift processes, and personalized engagement become not just goals but measurable outcomes. This enhances the overall impression of potential hires.

FAQs

How do I create an actionable recruitment dashboard?

1. Identify key metrics aligning with your recruitment goals.
2. Choose a user-friendly dashboard tool.
3. Gather data from diverse sources.
4. Clean and prepare data for accuracy.
5. Design a layout for logical flow.
6. Use clear visualizations.
7. Implement interactivity for user engagement.
8. Test rigorously.
9. Deploy and monitor for continuous improvement.

How do I create a good recruiting dashboard?

To create a robust recruiting dashboard, leverage Power BI for its versatility. Enhance visualizations further with ChartExpo for dynamic displays. Identify key metrics, gather data, and design a user-friendly layout. Incorporate interactivity, test thoroughly, and deploy for actionable insights.

Wrap Up

Creating recruitment dashboards is more than just a technical task. It’s an art form that requires precision and strategic thinking. By identifying key metrics, you lay the foundation for actionable insights. With the added flair of ChartExpo, Power BI emerges as a powerful ally, offering versatility and dynamic visualizations.

The process involves meticulous data gathering from various sources, ensuring a comprehensive dataset for robust insights. Cleaning and preparing the data is akin to priming the canvas – a crucial step for accurate and reliable visualizations. The dashboard layout design is your palette; organize metrics logically for a seamless user experience.

Interactivity adds the final brushstroke, turning static data into a dynamic, engaging masterpiece. Rigorous testing ensures your creation stands strong, delivering insights with precision. Deploying the dashboard is the grand reveal, where the culmination of strategic decisions and technological prowess takes center stage.

As the dashboard becomes operational, continuous monitoring is paramount. It’s a living entity adapting to the evolving needs of talent acquisition. When executed effectively, the recruitment dashboards transform data into a symphony of informed decisions, accountability, and efficiency.

In this digital age, where talent acquisition is competitive, recruitment dashboards are your secret weapon. It’s the compass through the complexities of hiring, ensuring each decision is rooted in data and strategic foresight.

So, embrace the power of recruitment dashboards and turn data into a masterpiece that propels your recruitment strategies.