How to Analyze Short Surveys Data in Excel?

Get ready to uncover some fascinating insights with a short survey.

Surveys can be boring, right?

But, this one’s different. It’s not your typical run-of-the-mill data collection tool. This survey is designed to grab your audience’s attention, tickle their curiosity, and give you a sneak peek into your audience’s minds.

Table of Contents:

1. What is a Short Survey?
2. What are the Advantages of Short Surveys?
3. What are the Characteristics of a Short Survey?
4. How to Create a Short Survey?
5. How to Analyze Short Survey Results?
6. Wrap Up

What is a Short Survey?

A short survey is like a mini question-and-answer session. It aims to gather specific data from a specific target audience.

It’s a quick and efficient way to collect data without overwhelming participants.

Think of it as a friendly chat over a cup of coffee, where your audience gets to express their opinions.

These surveys usually consist of a handful of questions, carefully crafted to cover a specific topic.

Short surveys are everywhere.

You’ve probably encountered them. They pop up after you make an online purchase or visit a website. These surveys can range from probing your target audience’s satisfaction to seeking opinions on a new feature or design.

The beauty of a short survey lies in its simplicity.

Unlike lengthy questionnaires, short surveys keep it snappy and to the point. They respect your target respondents’ time.

What are the Advantages of Short Surveys?

Let’s take a closer look at the benefits they bring to the table:

• Higher response rates

Short surveys respect your target audience’s time and are less daunting to complete.

This encourages higher participation rates as your target respondents are more likely to take a few moments to share their thoughts.

• Reduced respondent burden

By keeping the number of questions concise, short surveys prevent your target respondents from feeling overwhelmed.

This consideration leads to better-quality responses.

• Increased completion rates

With fewer questions, your target respondents will likely complete the entire survey.

• Quick data analysis

Since short surveys generate fewer responses, analyzing the data becomes less daunting. You can swiftly delve into the insights, enabling timely decision-making.

• Higher quality data

Short surveys allow for focused and targeted questions.

Each question contributes meaningfully, resulting in more precise responses.

• Improved respondent engagement

Short surveys maintain respondent interest by keeping things concise.

If the survey is easy to follow, your respondents will likely remain engaged and provide thoughtful responses.

What are the Characteristics of a Short Survey?

Below’s what makes Short surveys stand out:

• Conciseness

Short surveys are straight to the point. They focus on essential information by eliminating fluff. This way, your respondents can swiftly provide their input.

• Limited number of questions

Short surveys respect your respondents’ time by including only a few questions. This maintains engagement and increases the chances of getting a higher response rate.

• Ease of completion

Short surveys are designed with convenience in mind. They’re meant to be easily completed by your target respondents within a short time frame.

• Streamlined design

Short surveys are visually appealing. They have a clean layout with a logical flow, guiding your target respondents smoothly through the questions.

How to Create a Short Survey?

Below a step-by-step guide on how to create a short survey.

Let’s dive in.

• Define Objectives

Define the objectives of the survey.

Determine the specific data to collect and how it will contribute to your research.

• Identify Target Audience

Understand your participants’ demographics to tailor the survey questions accordingly.

• Choose Question Types

Select the appropriate question types, such as multiple-choice, rating scales, Likert Scale, etc. to gather both quantitative and qualitative data.

• Keep it Concise

Avoid unnecessary repetition, which can result in respondent fatigue.

• Maintain Logical Flow

Structure your survey with a logical flow. Begin with general or introductory questions and progress to specific topics.

• Test and Revise

Conduct a pilot test with a small sample group. This will help you to identify issues that could cause confusion.

Revise and refine your survey based on feedback received.

• Design for Readability

Use a visually appealing layout with consistent formatting.

Also include clear instructions, and proper spacing to enhance readability and ease of completion.

How to Analyze Short Survey Results?

Once you’ve gathered your data through a short survey, the next step is to dive into analysis.

While traditional tools like Excel have their merits, they lack charts for visualizing your short survey data.

But fear not.

There’s an exciting solution that can take your survey data analysis to a whole new level. It’s called ChartExpo.

ChartExpo is not your ordinary tool.

You heard that right.

It’s a powerful Excel add-in that will revolutionize how you analyze your short survey data.

With its user-friendly interface and a wide range of survey-based charts, ChartExpo effortlessly transforms survey responses into compelling data stories.

You don’t need to be a coding genius to use ChartExpo’s features. It’s designed to be intuitive and accessible to all users, regardless of technical expertise.

One of ChartExpo’s standout features is the Likert Scale Chart. This chart acts as a magnifying glass, allowing you to dive deep into your short survey data for hidden insights.

Try ChartExpo’s free 7-day trial and experience its full potential. After the trial period, you’ll only be charged a modest $10 per month.

Say goodbye to those dull spreadsheets and hello to captivating, short survey-friendly charts.

How to Install ChartExpo In Excel?

1. Open your Excel application.
2. Open the worksheet and click the “Insert” menu.
3. You’ll see the “My Apps” option.
4. In the office Add-ins window, click “Store” and search for ChartExpo on my Apps Store.
5. Click the “Add” button to install ChartExpo in your Excel.

ChartExpo charts and graphs are available both in Google Sheets and Microsoft Excel. Please use the following CTA’s to install the tool of your choice and create beautiful visualizations in a few clicks in your favorite tool.

Let’s imagine you run a SaaS application company. You want to know whether your product meets your target market audience’s needs.

You’ve organized a survey to gather first-hand feedback from your target audience and used the sample questions below.

• How satisfied are you with the performance and speed of the application?
• How satisfied are you with the customer support provided for the application?
• How satisfied are you with the reliability and uptime of the application?

Let’s further imagine you’ll use the following answer options in your survey.

• Extremely Dissatisfied
• Dissatisfied
• Neutral
• Satisfied
• Extremely Satisfied

How satisfied are you with the performance and speed of the application?	How satisfied are you with the customer support provided for the application?	How satisfied are you with the reliability and uptime of the application?
Extremely Dissatisfied	Satisfied	Extremely Dissatisfied
Dissatisfied	Extremely Dissatisfied	Dissatisfied
Extremely Satisfied	Neutral	Extremely Dissatisfied
Extremely Dissatisfied	Extremely Satisfied	Dissatisfied
Neutral	Dissatisfied	Extremely Dissatisfied
Dissatisfied	Extremely Dissatisfied	Extremely Dissatisfied
Satisfied	Dissatisfied	Neutral
Extremely Dissatisfied	Neutral	Neutral
Extremely Satisfied	Extremely Dissatisfied	Extremely Dissatisfied
Satisfied	Neutral	Extremely Dissatisfied
Neutral	Satisfied	Neutral
Satisfied	Satisfied	Satisfied
Dissatisfied	Satisfied	Extremely Dissatisfied
Extremely Dissatisfied	Extremely Satisfied	Dissatisfied
Neutral	Extremely Satisfied	Extremely Satisfied
Extremely Satisfied	Neutral	Extremely Satisfied
Satisfied	Dissatisfied	Neutral
Neutral	Dissatisfied	Satisfied
Extremely Dissatisfied	Neutral	Neutral
Extremely Dissatisfied	Dissatisfied	Extremely Satisfied

This table contains example data. Expect many responses and questions in real life.

• To get started with ChartExpo, install ChartExpo in Excel.
• Now Click on My Apps from the INSERT menu.

• Choose ChartExpo from My Apps, then click Insert.

• Once it loads, choose the “Likert Scale Chart” from the charts list.

• Click “Create Chart From Selection” button after selecting the data from the sheet, as shown.

• When you click the “Create Chart From Selection” button, you have to map responses with numbers manually. The Likert scale has this arrangement:

• • Extremely Dissatisfied = 1
  • Dissatisfied = 2
  • Neutral = 3
  • Satisfied = 4
  • Extremely Satisfied = 5
• Once all is set, click the “Create Chart” button.

• ChartExpo will generate the visualization below for you.

• If you want to have the title of chart, click on Edit Chart, as shown in the above image.
• To change the title of the chart, click on the pencil icon that is available very next to Chart Header.
• It will open the properties dialog. Under the Text section, you can add a heading in Line 1 and enable the Show Give the appropriate title of your chart and click on Apply button.

• Let’s say you want to add text responses instead of numbers against every emoji.
• Click the pencil icon next to the respective emoji. Expand the “Label” properties and write the required text. Then click the “Apply All” button.

• Click the “Save Changes” button to persist the changes.

• The final chart will look as below.

Insights

• When asked if they are satisfied with the performance and speed of the application, 35% are satisfied. 45% of users are dissatisfied, indicating there’s room for improvement. 20% of users remained neutral.
• Regarding the customer support, 35% of users are satisfied. 40% of users are dissatisfied, suggesting improvement. 25% of visitors opted not to answer.
• Regarding application reliability and uptime, 25% users are satisfied. Conversely, 50% of users are dissatisfied, signaling improvements. 25% of visitors who remained neutral.
• Regarding the overall responses, 32% of people gave a positive response, reflecting satisfaction. However, 45% of people gave a negative response, suggesting areas of concerns. Furthermore, 23% of respondents remained neutral.

FAQs:

What is considered a short survey?

A short survey is a questionnaire that includes a limited number of questions, usually ranging from 3 to 10. Its purpose is to gather specific data while respecting respondents’ time efficiently.

How many questions are there in a short survey?

A short survey typically consists of between 3 to 10 questions.

By keeping the number of questions concise, you can ensure a streamlined data collection process.

How do you ask for a short survey?

Below’s a short script you can use:

“We’d love to hear your thoughts! Could you please spare a moment to complete a short survey? Your feedback is incredibly valuable to us. Thank you so much in advance.”

Wrap Up

In conclusion, short surveys offer numerous benefits, especially if your goal is to gather specific data faster.

With their concise format, short surveys ensure higher response rates and increased completion rates. They respect your target respondents’ time and effort, resulting in higher-quality responses.

Short surveys are cost-effective, requiring fewer resources for administration, data collection, and analysis. Also, they offer flexibility and adaptability. And this is because they can be easily modified.

To unlock the true potential of your survey data, use ChartExpo, a game-changing tool that revolutionizes survey data analysis.

With its user-friendly interface and survey-based charts, ChartExpo transforms your short survey data into a compelling data story.

Take advantage of ChartExpo’s free 7-day trial.

Try ChartExpo now to uncover actionable insights into your short survey data.