How to Use a Job Application Tracker Template in Google Sheets?

The hiring process is one of the tasks that can generate massive data.

As a human resource practitioner, you’ve got to track job applications until the onboarding phase. The data generated along the way can help in informing future decision-making processes.

This is where a Sankey Diagram  comes into play.

The visualization designs can help you distill hiring data into meaningful insights. And this can save tons of hours, which you can use to relax or execute other tasks.

We recommend charts that clearly communicate insights, especially when creating data stories for the top management.

Google Sheets is one of the go-to popular data visualization tools among professionals and business owners worldwide.

Google Sheets does not natively support Sankey Diagram. Yes, you read that right.

We’re not implying you should do away with Google Sheets. You can download and install a specific add-on in your spreadsheet to access a ready-to-use Sankey Diagram.

In this blog post, you’ll learn the following:

Table of Contents:

1. What is a Job Application Tracker?
2. How to Create a Job Application Tracker Template in Google Sheets Using a Sankey Diagram?
3. Video Tutorial: How to Create a Sankey Diagram for Tracking Job Applications?
4. Why Should You Use a Job Application Tracker Template?
5. Benefits of Using Job Application Tracker Template
6. Wrap Up

Before jumping right into the how-to guide, we’ll address the following question: what is a job application tracker?

What is a Job Application Tracker?

Definition: The Job application tracker, also known as Applicant Tracking Systems (ATS), is an application designed to simplify your company’s recruitment process.

ATS serves as a centralized platform for viewing job applicants and tracking their progress through your company’s hiring process. Moreover, it can help you to sort thousands of applicants based on a particular criterion.

In the coming section, we’ll address how to create a Job application tracker template in Google Sheets Using a Sankey Diagram.

You don’t want to miss this.

How to Create a Job Application Tracker Template in Google Sheets Using a Sankey Diagram?

Google Sheets is a trusted data visualization tool because it’s familiar and has been there for years.

However, the spreadsheet application lacks a ready-made job application tracker template, such as the Sankey Diagram.

We understand switching tools is not an easy task.

Therefore, we’re not advocating you ditch Google Sheets in favor of other expensive data visualization tools.

There’s an easy-to-use and amazingly affordable visualization tool that comes as an add-in you can easily install in your Google Sheets ready-made Job application tracker template, such as Sankey Diagram. The tool is called ChartExpo.

So, what is ChartExpo?

ChartExpo is an incredibly intuitive add-on you can easily install in your Google Sheets without watching hours of YouTube tutorials.

With many ready-to-go visualizations in Google Sheets, the job application tracker template in Google Sheets maker turns your complex, raw data into compelling, easy-to-digest charts that tell the data stories in real-time.

• ChartExpo is cloud-hosted, which makes it extremely light. You have a 100% guarantee that your browser won’t be slowed down.
• You can export your insightful, easy-to-read, and intuitive charts in JPEG, PDF, SVG, and PNG format.
• ChartExpo add-on is only $10 a month after the end of the trial period.
• The easy-to-use app has an in-built library with a lot of different easy-to-customize and ready-made charts for your data stories.

In the coming section, we’ll take you through how to create a Sankey Diagram in Google Sheets to track job applications.

You don’t want to miss this!

Example

This section will use a Sankey Diagram to visualize the tabular data below.

Recruitment	Department	Experience	Applications Status	Leads
Recruitment	Finance Department.	3-6 Months	Application Received	139
Recruitment	Finance Department.	3-6 Months	Shortlisted Candidate	73
Recruitment	Finance Department.	6-12 Months	Selected Candidate	56
Recruitment	General Management.	3-6 Months	Shortlisted Candidate	146
Recruitment	General Management.	6-12 Months	Application Received	204
Recruitment	General Management.	6-12 Months	Selected Candidate	41
Recruitment	operations and production	3-6 Months	Application Received	73
Recruitment	operations and production	3-6 Months	Selected Candidate	6
Recruitment	operations and production	6-12 Months	Selected Candidate	13

To install the ChartExpo, add-on for Google Sheets, click this link.

• Open your Google Sheets application.
• Open the worksheet and click the Extensions
• Then go to Charts, Graphs, & Visualizations by ChartExpo.
• Finally, click the Open button in the dropdown.

• Click the Add New Chart button to access your fully stocked library of charts.

• Once ChartExpo is loaded, you will see a list of charts. Look for “Sankey Chart.”

• Select the sheet holding your data and select the Metrics Fill in the numerical numbers (in our case, we’ll use leads).
• Select the Dimensions button and fill in the dimensional data (in our example, we’ll use recruitment, department, experience, and application status), as shown below.
• Finish the simple process by clicking the Create Chart button.

• Check out the final Sankey Diagram (below).

In the ensuing section, we’ll address the following question: why should you use a job application tracker template?

Video Tutorial: How to Create a Sankey Diagram for Tracking Job Applications?

In the following video, you will learn How to Create a Sankey Diagram in Google Sheets for Tracking Job Applications.

Why Should You Use a Job Application Tracker Template?

Check out the benefits of a job application tracker template below.

• Make your hiring process more efficient

The job application tracker allows you to easily manage applicants by keeping data up to date, organized, and readily accessible to your HR team anytime. By utilizing skills matrix templates, you can evaluate candidates’ abilities more effectively and ensure the right fit for your organization.

With ATS, it’s easy to search a large pool of candidates based on categories like location, skills, education, experience, etc. Furthermore, it helps standardize your entire hiring process, enabling you to find the best candidates.

• Save more time through automation

Automation is the future.

ATS portals help you save time by automating job posting and CV submission. Every time there’s a new applicant, the data is automatically imported into your platform for analysis. Some high-end recruitment systems use artificial intelligence to pre-screen candidates, thereby saving you even more time.

• Increase your productivity

The job application tracker template in Google Sheets has many features that improve your productivity as a recruiter.

Some of these features include the ability to post on multiple job boards, email templates for communicating with potential candidates, and collaborative functionalities like sharing and commenting.

• Find better hires

Bad hires can cost your company millions of dollars.

Yes, you read that right.

You can leverage the tool to automatically identify candidates that best match the requirements you’ve set, which saves time.

Applicant tracking system (ATS) portals play a big role in improving the quality of your hiring process which ultimately leads to better employee retention rates.

In the coming section, we’ll cover the benefits of using the job application tracker template.

Benefits of Using Job Application Tracker Template

Job application tracker in Google Sheets makes it easier for you to reach qualified job applications without wasting time.

Secondly, ATS allows you to easily manage applicants by keeping data up-to-date, organized, and readily accessible to your team.

Besides, you can easily search a large pool of candidates based on categories like location, skills, education, etc.

Job application tracker templates in Google Sheets can provide you with a 360-degree view of your data, irrespective of its complexity and volume. And it accomplishes (the above) by transforming complex, raw data, into insights for your data stories.

FAQ:

What is a job tracking sheet?

The job tracking sheet is an application designed to simplify your company’s recruitment process. It serves as a centralized platform for viewing job applicants and tracking their progress through your company’s hiring process.

Moreover, it can help you to sort thousands of applicants based on a particular criterion.

Wrap Up

The hiring process is one of the tasks that can generate massive data.

As a human resource practitioner, you’ve got to track job applications until the onboarding phase. The data generated along the way can help in informing future decision-making processes.

This is where a Job application tracker template in Google Sheets, such as the Sankey Diagram comes into play.

The visualization designs can help you distill hiring data into meaningful insights. This can save tons of hours, which you can use to relax or execute other tasks.

We recommend charts that communicate insights, especially when creating data stories for the top management.

Google Sheets is one of the go-to popular data visualization tools among professionals and business owners worldwide.

Google Sheets does not natively support the Sankey Diagram.

So, what’s the solution?

We recommend you install third-party apps, such as ChartExpo, to access ready-to-use ready-made Job application tracker templates, such as Sankey Diagram.

ChartExpo is an add-on for Google Sheets that’s loaded with insightful and ready-to-go ready-made Job application tracker templates, such as the Sankey Diagram. You don’t need programming or coding skills to use ChartExpo.

Sign up for a 7-day free trial today to access ready-made Sankey Diagrams that are easy to interpret and visually appealing to your target audience.